{"id":164,"date":"2026-10-13T19:16:36","date_gmt":"2026-10-13T19:16:36","guid":{"rendered":"https:\/\/xplorexcel.com\/store\/?post_type=product&#038;p=164"},"modified":"2026-10-17T16:07:56","modified_gmt":"2026-10-17T16:07:56","slug":"gst-accounting-inventory-software-excel","status":"publish","type":"product","link":"https:\/\/xplorexcel.com\/store\/product\/gst-accounting-inventory-software-excel\/","title":{"rendered":"XploreBooks \u2013 GST Accounting &#038; Inventory Software in Excel (Barcode, FIFO, GSTR-1\/3B)"},"content":{"rendered":"<p><strong>XploreBooks is a complete GST accounting and inventory system in one Excel file<\/strong>, made for shops, traders and small businesses in India. Scan a barcode to make a GST bill, and your stock, party balances, profit and GST returns update by themselves. No software to install, no subscription and no internet needed.<\/p>\n<div style=\"background: #E2EFDA; border-left: 5px solid #006838; padding: 16px 20px; margin: 20px 0; border-radius: 4px;\">\n<p style=\"margin: 0 0 8px;\"><strong>What you can do with it<\/strong><\/p>\n<ul style=\"margin: 0;\">\n<li>Make <strong>GST sale and purchase bills<\/strong> by scanning a barcode or typing the item code. CGST + SGST or IGST is chosen automatically from the party&#8217;s state.<\/li>\n<li>Print a <strong>GST tax invoice on A4<\/strong> with the amount in words, a rate-wise tax summary, and your bank and UPI details.<\/li>\n<li>Keep <strong>stock with FIFO valuation<\/strong>, get reorder alerts, and see the profit on every item.<\/li>\n<li>See <strong>who owes you and whom you owe<\/strong>, with 0\u201330, 31\u201360, 61\u201390 and 90+ day ageing and the overdue amount.<\/li>\n<li>Get <strong>GSTR-1 and GSTR-3B figures<\/strong> every month, plus the <strong>P&amp;L, Balance Sheet and Dashboard<\/strong>.<\/li>\n<\/ul>\n<\/div>\n<h2>Who it is for<\/h2>\n<p>Retail shops (electricals, hardware, garments, stationery, mobile accessories, kirana), traders and distributors, and small businesses that bill under GST and want proper books without buying Tally or a monthly software plan. If you can type in Excel, you can use XploreBooks. A step-by-step <em>How to Use<\/em> sheet is built in.<\/p>\n<h2>Features<\/h2>\n<h3>Billing &amp; transactions<\/h3>\n<ul>\n<li>One register for <strong>Sale, Purchase, Credit Note (sales return) and Debit Note (purchase return)<\/strong>, one row per item.<\/li>\n<li><strong>Barcode scanning:<\/strong> scan the product&#8217;s own barcode, or let XploreBooks create one for items that have none (EAN-13). Print barcode labels on A4 sticker sheets (3 \u00d7 8).<\/li>\n<li><strong>Automatic invoice numbers<\/strong> for each type, with your own prefix (for example INV\/26-27\/1).<\/li>\n<li>Rates come from your item list. Works with <strong>GST-inclusive (MRP) or GST-exclusive<\/strong> pricing, discount % per line, and automatic round-off.<\/li>\n<li><strong>Cancel a bill without deleting it.<\/strong> The number is kept and the amounts become zero, as GST requires.<\/li>\n<li><strong>Cash &amp; Journal<\/strong> register for receipts, payments, contra and journal entries, with built-in checks (for example, a receipt must go into cash or bank).<\/li>\n<\/ul>\n<h3>Accounts &amp; parties<\/h3>\n<ul>\n<li>Ready <strong>chart of accounts<\/strong> with standard Indian groups. Add your own ledgers and groups.<\/li>\n<li>Every bill and voucher <strong>posts automatically<\/strong> to Sales, Purchase, Output and Input GST, party, cash and bank ledgers.<\/li>\n<li><strong>Ledger statement<\/strong> of any account or party for any period, with a running Dr\/Cr balance.<\/li>\n<li><strong>Party Balances:<\/strong> receivable, payable, aging, overdue beyond each party&#8217;s credit days, and a collection status.<\/li>\n<\/ul>\n<h3>Inventory<\/h3>\n<ul>\n<li>Item master with HSN, unit, GST rate, purchase and sale rate, opening stock and reorder level.<\/li>\n<li><strong>Stock Summary<\/strong> with opening, purchased, returned, sold and closing quantity, and a negative-stock warning.<\/li>\n<li><strong>FIFO closing stock value<\/strong>, cost of goods sold, and gross profit and GP % for every item.<\/li>\n<\/ul>\n<h3>Reports<\/h3>\n<ul>\n<li><strong>Dashboard:<\/strong> sales, gross and net profit, receivable, overdue, payable, cash and bank, stock value, GST due this month, top items, a reorder list, customers to chase, and a monthly chart.<\/li>\n<li><strong>Day Book<\/strong>, <strong>Daily Summary<\/strong> (day by day for any month) and <strong>Monthly &amp; Yearly Summary<\/strong>.<\/li>\n<li><strong>Trial Balance<\/strong>, <strong>Trading and Profit &amp; Loss Account<\/strong> (ledger by ledger) and <strong>Balance Sheet<\/strong>, each with tally checks.<\/li>\n<li><strong>GSTR-1 summary:<\/strong> B2B invoice list, B2C rate-wise summary, credit notes to registered buyers, HSN summary (B2B and B2C) and documents issued.<\/li>\n<li><strong>GSTR-3B summary:<\/strong> outward supplies, input tax credit and set-off in the order the GST rules require (IGST credit first), with the amount to pay in cash.<\/li>\n<\/ul>\n<h3>Safe and easy to use<\/h3>\n<ul>\n<li><strong>Colour code:<\/strong> yellow cells are where you type and grey cells are automatic. Formulas are locked so they cannot be erased by mistake.<\/li>\n<li>Checks on every sheet flag missing or wrong entries. Home shows whether your books balance.<\/li>\n<li><strong>No macros<\/strong>, so there are no security warnings and nothing runs in the background.<\/li>\n<\/ul>\n<h2>What&#8217;s included<\/h2>\n<ul>\n<li><strong>XploreBooks 1.0 \u2013 Blank (Start Here).xlsx:<\/strong> your working file, with the chart of accounts ready and no sample data.<\/li>\n<li><strong>XploreBooks 1.0 \u2013 Sample Data (Demo).xlsx:<\/strong> a sample electrical shop with bills, payments and reports filled in, so you can see how everything works.<\/li>\n<li>A built-in <strong>How to Use<\/strong> guide (20 short steps) inside both files.<\/li>\n<\/ul>\n<h2>Requirements<\/h2>\n<ul>\n<li>Microsoft Excel 2016, 2019, 2021 or Microsoft 365 on a Windows computer.<\/li>\n<li>Any USB barcode scanner that types like a keyboard (optional \u2013 you can type item codes instead).<\/li>\n<li>Recommended: one financial year per file, about 5,000 item lines a year. 1,000 lines are ready to use and more can be added in seconds.<\/li>\n<\/ul>\n<h2>Not included (please read before buying)<\/h2>\n<ul>\n<li>It does not file returns. It prepares the GSTR-1 and GSTR-3B figures, which you or your CA enter on the GST portal. Always compare input tax credit with GSTR-2B.<\/li>\n<li>No e-invoice (IRN) or e-way bill generation, and no reverse-charge, interest or late-fee calculation.<\/li>\n<li>No bill-by-bill payment matching. Party ageing applies payments to the oldest bills first.<\/li>\n<li>Single godown. No batch, expiry or serial-number tracking.<\/li>\n<li>Not designed for Google Sheets, Excel on mobile or LibreOffice.<\/li>\n<\/ul>\n<h2>Frequently asked questions<\/h2>\n<h3>Do I need Tally or any software?<\/h3>\n<p>No. You only need Microsoft Excel. Everything \u2013 bills, stock, ledgers, GST summaries and final accounts \u2013 works inside the one file.<\/p>\n<h3>Do I need a barcode scanner?<\/h3>\n<p>No. You can type the item code or pick the item name from a list. A scanner just makes billing faster. Any USB scanner that works like a keyboard will do.<\/p>\n<h3>My products have no barcode. What do I do?<\/h3>\n<p>Leave the barcode blank. XploreBooks creates one from your item code, and you can print the labels on A4 sticker sheets from the Barcode Print sheet.<\/p>\n<h3>Is it suitable for my CA?<\/h3>\n<p>Yes. Your CA gets the Trial Balance, P&amp;L, Balance Sheet, ledgers, stock valuation (FIFO) and GST summaries, all from your own entries.<\/p>\n<h3>What happens at the end of the financial year?<\/h3>\n<p>Save a copy under a new name, clear the bills and vouchers, and carry the closing balances and closing stock forward as opening figures. The How to Use sheet explains each step.<\/p>\n<h3>Can I change the design or formulas?<\/h3>\n<p>Yes. The sheets are protected only to prevent accidents, and there is no password (Review \u25b8 Unprotect Sheet).<\/p>\n<h3>How do I get the file?<\/h3>\n<p>The download link appears as soon as your payment clears and is also sent by email. It is a one-time payment with lifetime access to this version.<\/p>\n<p><em>XploreBooks is an Excel record-keeping tool. GST rules change from time to time \u2013 check the figures with your CA before filing returns.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Complete GST billing, accounts and FIFO stock in one Excel file. Scan a barcode to bill; ledgers, party ageing, P&amp;L, Balance Sheet and GSTR-1 \/ GSTR-3B figures update by themselves. No macros, no subscription.<\/p>\n","protected":false},"featured_media":155,"comment_status":"open","ping_status":"closed","template":"","meta":[],"product_brand":[],"product_cat":[16],"product_tag":[27,24,25,22,26,23],"class_list":["post-164","product","type-product","status-publish","has-post-thumbnail","product_cat-business-templates","product_tag-barcode-billing","product_tag-billing-software-excel","product_tag-fifo-stock","product_tag-gst-accounting-excel","product_tag-gstr-3b-excel","product_tag-inventory-excel","first","instock","downloadable","virtual","taxable","purchasable","product-type-simple"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/product\/164","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/product"}],"about":[{"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/types\/product"}],"replies":[{"embeddable":true,"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/comments?post=164"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/media\/155"}],"wp:attachment":[{"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/media?parent=164"}],"wp:term":[{"taxonomy":"product_brand","embeddable":true,"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/product_brand?post=164"},{"taxonomy":"product_cat","embeddable":true,"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/product_cat?post=164"},{"taxonomy":"product_tag","embeddable":true,"href":"https:\/\/xplorexcel.com\/store\/wp-json\/wp\/v2\/product_tag?post=164"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}